Are you ready for the QuickBooks Desktop changes coming in July 2024?

QuickBooks Desktop users, some significant changes are coming your way this July.

Intuit, the company behind QuickBooks, has announced alterations that will impact how users subscribe to and access QuickBooks Desktop. Understanding these changes is crucial to ensure a smooth transition if you rely on this software for your business or organization.

Here’s what you need to know:

The Transition Timeline

As of July 31st, 2024, the way subscriptions are managed for QuickBooks Desktop is changing. Before this date, clients who want to keep using QuickBooks Desktop must buy a QuickBooks Premier annual subscription.

However, after July 31st, new purchases of QuickBooks Desktop subscriptions will no longer be available. This marks a significant departure from the previous model, affecting existing and prospective users. Read on to learn how to mitigate the impact of this change.

Impact on Non-Profit Organizations

In the past, non-profit organizations were able to purchase QuickBooks Desktop subscriptions through TechSoup, a platform that facilitates discounted software purchases for non-profits. However, this avenue will no longer be available moving forward. Non-profit organizations who rely on QuickBooks Desktop will need to adjust their strategies accordingly and explore alternative solutions.

Options for Insource Financial Clients

If you’re a client of the Insource Finance Team, there are specific options available to you to navigate these changes smoothly:

1. Clients with Access to QuickBooks Desktop (Hosting Clients):

Hosting clients, who currently have access to QuickBooks Desktop, will need to purchase a yearly subscription to QuickBooks Desktop, migrate to QuickBooks Online (QBO), or explore other accounting software options. The Insource Finance team will reach out to you to understand your preferences and assist with the transition process.

2. Clients without Access to QuickBooks Desktop (Non-Hosting Clients):

Non-hosting clients, who do not currently have access to QuickBooks Desktop, are covered under Insource Subscription. There is no action required on your part. Insource will upgrade your file to the newest version seamlessly. You can expect to receive an email from Insource outlining your additional options and any necessary steps.

Planning for the Transition

With the impending changes to QuickBooks Desktop subscriptions, it’s essential for users to plan ahead and take proactive steps to ensure a smooth transition. Whether you’re an existing user or considering QuickBooks for your business or organization, evaluating your options and understanding the implications of these changes is paramount.

Resources and Options

These resources will support your transition to stay current with QuickBooks’ upcoming changes:

Staying with QuickBooks Desktop Version – Purchase Subscription for Premier:

If you choose to stay with the QuickBooks Desktop version and purchase a subscription for QuickBooks Premier, you can do so through the following link: Purchase QuickBooks Desktop Subscription.

Move to QuickBooks Online (QBO) – Let Insource Assist with Migration:

If you’re considering migrating to QuickBooks Online, Insource can assist you with the migration process. Contact us for more information and assistance tailored to your needs.

For Non-Profit Organizations – Purchase QuickBooks Online through TechSoup:

Non-profit organizations can purchase QuickBooks Online through TechSoup, which offers discounted software for non-profit organizations. Explore the available options and discounts through TechSoup’s platform:
○ Advanced – Insource recommended – $170/year
○ Basic – $80/year

QuickBooks Online Subscription Options:

QuickBooks Online offers various subscription options to suit different business needs. You can compare the different versions and pricing on QuickBooks’ Online Subscription Comparison page. Enjoy a free first month and a 30% discount for the first year, with pricing adjustments thereafter.

Payroll Options:

Payroll services also come with different options and pricing. You can review the comparison of these options on QuickBooks’ Payroll Service Comparison page. You can look at pricing through the following link – Payroll Pricing. Note – if you use Intuit for payroll processing you must now have enough available funding in your bank account for multiple payrolls. If you do not, you will have to process payroll five days in advance of pay date.

Preferred Discounts through Insource:

For-profit organizations working with Insource can benefit from preferred discounts on QuickBooks subscriptions. Insource can provide you with the necessary link to finalize your payment, ensuring you receive the best possible pricing.

The QuickBooks’ pricing model change provides an opportunity to consider whether the software is still the right choice for your organization. For more guidance or support and to explore whether QuickBooks is the right solution for your business, contact us.

With expert advice, guidance, and migration support, you can make informed decisions about your QuickBooks subscription and payroll services, ensuring they align with your business needs and budgetary considerations.

If you’re thinking about how to make all this happen, reach out to us for support throughout this transition call 781-235-1490 or contact us.